Working with documents involves collaborating and making the necessary information resources to complete work. This is especially important when working on large-scale projects that involve a lot of moving parts, such as creating software. Documentation helps everyone remain on the same page, and also saves time trying to figure out instructions or steps to follow that someone else has already documented.
In general, documents, specifically documents created by companies or other professional settings, follow certain conventions and standard practices. This results in a more transparent and seamless workflow for documentation and an ecosystem. Documents can be organized, such as lists or tabular forms, as well as scientific charts, semi-structured as an unwritten note or letter or unstructured, as in blog posts on the internet. Documents usually consist of a mix of text and non-textual elements like images, tables and graphs.
For a successful collaboration in document creation, it is best to split teams into groups that have different access levels and permissions to the documentation. This lets each group focus on its own tasks without having concerns about accidentally modifying or overwriting the work of others. It also includes implementing the concept of version control, which means that you can track and restore previous versions of documents. Furthermore, it allows for the ability to allow both simultaneous and synchronous communication within the document. By creating guidelines of this type, you can give your team members the best chance to be successful in using the documents of your company.