Access control for data rooms allows you to monitor entry and exit into your data room and quickly terminate permissions at any time in the event of doubts or suspicions. Advanced security features such as dual intervention mode, supervisor mode and two-factor authentication allow you to make sure only authorized users have access to your data. In addition, you can set permissions for each user by determining their role and contribution to the project to prevent leaks of information.
Consider the user-friendly features and design of a virtual dataroom when selecting one. You should look for a VDR that has a robust and simple UI that is user-friendly for both the CFO and an entry-level accounting. A well-designed UI can also enhance collaboration by making it easy to do sharing of files, comments and centralized communication.
It is also recommended to look for a VDR with built-in tools that help assist due diligence and M&A transactions. A data room online with the ability to ask questions for instance, can aid in completing your financing process by providing potential investors an efficient and secure platform to review documents. In addition, a VDR with legal practice management can be beneficial in regulating the information that attorneys and their clients share.
If you are using a virtual data room to share documents with third-party users it is recommended to choose one that has dynamic watermarks. They add a unique identifier to every document and display the recipient’s email address and IP address in order to stop unintentional sharing and increase traceability in case of a breach. In addition the VDR with a secure spreadsheet viewer provides security to prevent unauthorized editing and copying.