Document storage and distribution software can simplify workflows that rely on documents, and can eliminate manual processes. With an integrated solution businesses can automate the entire process from start to finish — reducing costs, improving efficiency and compliance.
Instead of scouring through folders, emails and files, a central repository lets employees, stakeholders, and customers to access important documents immediately. This chaos of information reduces productivity and can cause frustration for everyone involved. A digital document management system allows users to quickly and efficiently locate documents. The system also keeps track of every change to files, preventing data loss.
Cloud-based document management systems are a great solution for businesses that require the highest level security. This type of system allows companies to store their data on a secure server, or cloud-based environment, that is managed and maintained by the vendor. It can backup all files and documents, and can be accessed even if the internet connection is down.
Another document management software is an on-premise option, which is an electronic system that utilizes local servers and storage to manage files and data. This method requires IT support to maintain and update however, it provides complete control of all documents and data.
If you are a business owner who requires a centralized solution for document storage, but want to allow commercial teams to modify and remove files, we recommend exploring solutions like urCollection. This software has been specifically designed for commercial teams that work in mobility. it enables them to share documentation from a web interface and keeps the file history of versions secure.